Automatic supplier invoice price tracking for restaurants & service businesses

Your suppliers raised prices this week. Did you notice?

ClearCost checks every supplier invoice, every week, and alerts you to every price that went up or down, and by how much. No software to learn, and nothing to do each week.

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Built by a restaurant owner in Ontario to watch his own restaurants.

Monday report · sample restaurant

Sample from real 2026 invoices

Canola oil, 16 L case+10.5%
$43.38 → $47.95 a case (Oct 2 → Oct 30) Up $4.57 a case since Oct 2
Potatoes, 50 lb bag+4.8%
$28.69 → $30.06 a bag (Sep 8 → Sep 14) Flagged · asked our rep · now $25.22
Ground chuck, 5 kg case−2.6%
$69.16 → $67.34 a case (Oct 2 → Oct 30) Price drop · still +11.4% since January

$17,500

what unnoticed supplier increases would cost our two-location restaurant over the next 12 months

$2,265

a year, saved on potatoes at one store with one email to our rep

+40%

rise in our canola oil price since March, in a series of small steps nobody announced. Changes made to reduce oil consumption.

One alert. One email sent. Saved $2,265 a year.

In mid-September, the 50 lb bag of fresh potatoes at one of our stores jumped to $30.06. Nobody called to tell us. It was just a slightly bigger number on an invoice.

The weekly check flagged it. I asked our rep about it, and the price came back down to $25.22. At nine bags a week, that's $2,265 a year we'd have paid without ever knowing.

Not every increase is final. Some are mistakes. Some are negotiable. You can only push back on the ones you actually notice.

Potato price per 50 lb bag, one location

Sep 8$28.69
Sep 14 – Oct 5$30.06Flagged · 4 orders
Oct 13 onward$25.22After one email

From our own order history, Sep 8 – Oct 27, 2026.

How it works

If you get emailed invoices, you're good.

1

Invoices come to your ClearCost address

We create your own email address, like yourrestaurant@clearcost.ca. Your suppliers add it to their invoice emails, or we set up a two-minute forwarding rule in your inbox. You never need to check it. It's just a drop box for invoices, and your reports come to your regular email.

2

Every line is checked against your history

Each item is matched to what you paid before, case size included, so a smaller pack can't hide a higher price. Food distributors, produce suppliers, wholesale clubs and local vendors all work.

3

A one-page report every Monday

Every price that went up or down since your last order, item by item. Anything over 10% sits at the top, so you know who to call.

Optional add-on: connect Square to see food cost as a % of sales, by store, every week.

Built for owners who buy from distributors every week

Restaurants Cafés & bakeries Bars & pubs Caterers & food trucks Retirement homes & daycares Independent grocers

Not a big chain with a purchasing department? That's exactly who this is for. You're too busy running the place to compare invoices line by line. We do it for you.

While ClearCost was built by a restaurant owner with food service in mind, it works for any business that gets supplier invoices by email every week: contractors, auto shops, salons, clinics and more. If you want your invoices checked and summarized automatically, it works for you.

Pricing

Start free. Keep it if you find it valuable.

Free 4-week audit

$0

Send your last 4 weeks of supplier invoices. Within a week you get every price increase and decrease we find.

Request my audit

Founding member

5 spots

$89 /month, first location

About the cost of one staff hour a week, and nobody has to check a single invoice.

  • Weekly Monday report for every location
  • Each additional location $79/month, with price comparisons between your own stores
  • Price locked for your first 12 months
  • Cancel any time, no contract
Start with the free audit

Questions owners ask

Do I need to install anything or learn new software?

No. Invoices go to your ClearCost email address and the report comes to your regular inbox every Monday. You never need to log in to or check your ClearCost address. There's no app and nothing for your staff to learn.

Which suppliers do you work with?

Any supplier that gives you an invoice: food distributors, produce and meat suppliers, wholesale clubs and local vendors. Invoices just need to arrive as PDFs emailed directly from your supplier. Paper invoices and photos aren't supported.

Will my suppliers know I'm using this?

Only if you want them to. With a forwarding rule in your own inbox, suppliers keep emailing you exactly as before. If you'd rather they send to your ClearCost address directly, it's a routine request. Businesses add bookkeeping inboxes all the time.

What do I do when something goes up?

Call your rep and ask. Some increases are errors or negotiable, like our potatoes. For real market moves like beef or oil, the report shows exactly which items changed, so you can reprice your menu or shop around.

Do you track price drops too?

Yes. Drops show up in the same report, so you know when a good time is to run a special or stock up.

Is my information private?

Your invoices are used only to prepare your reports. They're never shared with suppliers, other restaurants or anyone else. If you leave, we delete your data.

Who's behind ClearCost?

Chris Lewis, an independent restaurant owner in Ontario. He built this to watch his own invoices, and every example on this page comes from his own stores.

Can I connect my Square sales?

Yes. Connect Square and your Monday report also shows your supplier costs as a percentage of sales, by location, every week. Email info@clearcost.ca and we'll set it up for you. It's an extra $19/month.

How does billing work?

Your free audit comes first. After that, you're billed monthly in advance on the same date each month. For example, if you sign up on March 15, each payment on the 15th covers the next month of Monday reports.

Can I cancel?

Yes, any time. There's no contract. Once you cancel, you won't be charged again, and your reports keep coming until the end of the month you've already paid for. There are no partial refunds.

Get your free 4-week audit

Tell us a little about your business. We'll reply within one business day with your ClearCost address and how to send your last 4 weeks of invoices.

Prefer to talk? Email Chris at info@clearcost.ca.

No credit card. No obligation. We never share your information.